Many couples use an RSVP tool as part of the services offered through their wedding website, but these tools are not very flexible which is why many people use Google docs to build something custom.
However, there is a company that offers a highly customizable guest list and RSVP tool along with their wedding website. That company is our one of our Offbeat Bride sponsors, Joy! With their intuitive guest list manager, you can totally organize guests in an easy yet powerful way, ask custom questions, and create private events and invites using their brilliant labeling system.
That said, if you’re looking for a DIY option, Google Docs can be hacked to offer a relatively efficient way of creating an online RSVP tool, using the Google Forms options.
Start by clicking “New” in your Google Drive
Yes, you need a Google Drive for this. But don’t worry, you’ll get plenty of use out of it. Select “Google Forms.”
From there, the interface is very simple…
Choose a title for your form, like “RSVP for our wedding”
Then you can change the format of each question to text, paragraph text (longer), multiple choice, check-boxes, choose from drop-down list, scale, grid, date and time. You can also edit the questions later if you don’t like how it looks.
A very simple sample RSVP could be:
Notice that, under “Confirmation Page,” you can edit the confirmation message and choose to allow your guests to edit their responses. Be sure that “Publish and show a public link to form results” is unchecked, otherwise anyone can respond to your RSVP.
You can click “Change theme” at the top to change how the form appears
You can even get really fancy and click “Customize” to change the colors, header image, background, fonts, etc.
This is the one I used:
Once you’re done, hit “Send form”
You can embed the form in your wedsite
We have a page called “RSVP,” but you could also just include a short url on a paper invite or send this with your e-vite. You could even turn the URL for your form into a QR code and print that on your invites.
Note: You might want to ask your guests not to share the link to your form with anyone else. Otherwise you may have to deal with RSVPs from uninvited guests.
You can choose to store responses in a separate Google Sheets spreadsheet or within the form itself
If you’re planning on using this information to create other reports, it may be best to create a new spreadsheet. However, if you keep them in the form, you still have the option of downloading a .csv file of the responses.
Click the “View responses” button to access these options:
- You can view this sample RSVP form here: Sample RSVP Form
- Step-by-step instructions are here: Creating a Wedding RSVP form
If all this just seems waaaaay too confusing, remember that you can always go for a wedding website service like Joy. Their super easy guest list tool just makes it so simple to organize guests, ask custom questions, and create private events and invites. Check Joy out!