Wedding Planning Spreadsheets

Wedding Binder and Planning Spreadsheets

We've got customizable wedding planning spreadsheets to create your online wedding binder. You'll be able to make a copy of these Google Drive spreadsheets to customize for your own wedding planning needs.

NOTE: just because something is listed does NOT mean you have to do it/include it. We wanted to be as comprehensive as possible, but you do you!

Ready? Let's get started…

Download the Wedding Binder here:

  • Wedding Day-of Timeline: where to be and when
  • Wedding Guest List: who will be there and what will they require
  • Wedding Budget Calculator: how much will all this stuff cost?!
  • Comprehensive Venue Comparison: all the details to decide on the all-important venue
  • Wedding Seating Chart: who to lift and separate
  • Wedding Vendor Contacts: a list to pass off to those in the know
  • A Who to Call List: the actual people in the know!
  • Wedding Packing List: what stuff to bring and who's bringing it
  • Photography Shot List: what photos you'll want to remember the day

Download the complete spreadsheets

To save your own copy:
Click on FILE and then MAKE A COPY to save the spreadsheet to your own account. (You need to be signed into your Google account to do this.) You can also email them and download them to a format you prefer.

Don't need the whole thing?

Download each wedding spreadsheet separately:

Day-of Timeline

This is a timeline of all the activities you'll need to accomplish and when on your wedding day. This is highly customizable to your day, so feel free to change up the times and activities to suit your needs. Add in your own details such as lawn games, extra photos, etc. It's your jam! Feel free to duplicate the sheet for a multi-day wedding, too.

Use the Day-Of Timeline

Guest List

Keep track of all your guests, their contact information, whether you've sent their invitation, what meal they'd like, and more! TIP: The invitation number means that you'll mark each invitation with a number (some choose to use ink that only shows under UV light (fancy!). This allows you to find out who sent in the invite if they forget to include their name. You'd be surprised how often this happens.

Use the Guest List

Budget Calculator

This comprehensive wedding budget calculator will keep track of both your estimated and actual expenses as you plan your budget. Again, this one is highly customizable. Just because it's listed, though, doesn't mean you have to include it. Add and remove at your discretion. Note: the cost totals are calculated automatically as you add in the costs.

Use the Budget Calculator

Venue Comparison Chart

This chart will allow you to compare venues, venue pricing, capacity, what's included, and loads of other information to help you choose a venue. You can even add in photos to remind you what each place looks like.

Use the Venue Comparison Chart

Seating Chart

Here's where you can decide who sits where (unless you're going with open seating). Whether you'll be sitting with your partner at a sweetheart table or a big head table, you can organize it all here. We even included some fake table names for fun.

Use the Seating Chart

Vendor Contacts

This sheet will keep track of all of your vendors, their payment status, when they'll arrive, and more. This also lets you keep them safe for listing if you decide to submit to Offbeat Bride!

Use the Vendor Contacts

Who To Call List

Here's the document you'll want to provide to anyone who may need help on the wedding day and days leading up to it. Trust us, you don't want everyone calling you for help. Include your planner, if you have one, and any key wedding party and family members who can direct guests to their appropriate destinations and answer questions.

Use the Who To Call List

Packing List

This document can be a lifesaver for delegating the moving of items to and from the places they need to be. Include everything from outfits and accessories to decor and gifts, and who will be in charge of each.

Use the Packing List


Photography Shot List

This totally optional list can help you communicate to your photographer (and wedding planning, if applicable) what photos you definitely want to have taken (or not included!). You don't want to forget the important shots or people on the day-of.

Use the
Photography Shot List

Need more basics to get you started?

In addition to wedding spreadsheets, we've got tons of basic wedding planning resources at your fingertips. We've got wedding budget advice, wedding schedule advice, wedding invitation wording tips, planning your ceremony, vendor advice, dealing with family issues, how to find a dress, where to find venues, and even more. If you're worried about it, we've covered it.

See the resources

Photos by Wild About You Photography, Perfect Photographic, Mike Allebach, Shannon Collins Photography, Mary Boyden Photography, Carolyn Scott Photography, Jenny Jimenez, Sarah Lynn Photography, Mike Olbinski Photography, Sky Simone Photography + Film, Silver & Soul Photography | Page lead image by Mike Allebach

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